Exhibitor Floor Dates & Times

Exhibitor Move-In Tuesday, January 21, 2020
12:00pm – 6:00pm
Exhibitors will be able to move according to the Move-In Schedule available online.
Exhibitor Registration /
Badge Pick-Up
Tuesday, January 21, 2020
12:00pm – 6:00pm
Wednesday, January 22, 2020
9:30am – 4:00pm
Thursday, January 23, 2020
9:30am – 4:30pm
All Exhibitors must pick up their badges on site at the 800 registration level.
Exhibitor Move-Out Thursday, January 23, 2020
5:00pm
The Exhibitor Support Centre is available on-site in Trade Show Hall E for the duration of the trade show— Move In through Move Out.

Applications for Exhibit Space & Applicable Deposits
(Deposit of 50% required at time of booking to secure space)

Please Note: Registration for New & Returning Exhibitors closes when booths are sold out. The deadlines below may change pending available spaces.

Registration for Returning Exhibitors January 10, 2020 Closed
Registration for New Exhibitors January 10, 2020 Closed
Final booth payment due from all Exhibitors August 31, 2019 Closed

Cancellation of booth space:

  • On or before August 31st, 2019 will receive a full refund less $500 non-refundable deposit
  • On or before October 31st, 2019 will receive 50% refund for the total paid amount
  • No requests for refunds will be granted after November 1st, 2019

Other Conference Items

Hotel Reservations September 04, 2019 Room blocks for HRPA20 will be open for exhibitors in September. Open
SHOWTECH Hanging Signs/Banners September 24, 2019 Early bird pricing ends January 7, 2020; Regular/On-site pricing begins January 8, 2020 Open
GES Logistics Advanced Warehouse Date September 24, 2019 Advance pricing ends January 3, 2020; Standard pricing ends January 20, 2020/On-site pricing begins January 21, 2020 Open
MTCC Parking Pass September 04, 2019 Early bird pricing FOR ONLINE ORDERS ONLY ends January 7, 2020; Regular/On-site pricing begins January 8, 2020 Open
MTCC Additional Services September 04, 2019 Early bird pricing FOR ONLINE ORDERS ONLY ends January 7, 2020; Regular/On-site pricing begins January 8, 2020 Open
MTCC Fire Safety Reply Start Date September 04, 2019 Deadline December 20, 2019 Closed
MTCC Permission to Use Propane Cylinders, Butane, & Natural Gas Appliances Start Date September 04, 2019 Deadline December 20, 2019 Closed
SHOWTECH Power & Lighting September 24, 2019 Early bird pricing ends January 7, 2020; Regular/On-site pricing begins January 8, 2020 Open
Freeman Audio Visual September 24, 2019 Orders placed after January 15, 2020 may be subject to additional charges Open
Certificate of Insurance Start Date September 04, 2019 Deadline January 11, 2020 Closed
Contest Draws & Approval form Start Date September 04, 2019 Deadline January 08, 2020 Closed
Conexsys LEAD Retrieval September 04, 2019 Early bird payment must be received by January 10, 2020; Regular/On-site pricing begins January 11, 2020 Open
Direct Shipment to the MTCC January 21, 2020 Shipments will only be accepted on this date 1 Days Until